MAURY BOOSTERS ASSOCIATION 

BOARD MEETING MINUTES 

Date | time 8/7/2023 7:00 PM 

Location: 1600 Colonial Ave; Trinity Presbyterian

 

In Attendance:

Julie Malcolm, Christine Redel, Courtney Epps, Katherine Moore, Jennifer Moody, Julie Walsh, Aimee Umidi, Monica Lynch, Steven Traylor, Juliemarie Vanderburg, Rebecca Danchise, Karla Hakansson, Megan Kiefner, Ann Bockheim

Call to Order and Welcome

·       Meeting called to order by Julie Malcolm

·       Introductions

Approval of July 11th, 2023 Minutes

·       Motion to approve: Karla Hakansson

·       Second: Christine Redel

·       All in favor: Ayes Unanimous

Proposed 2023-2024 Budget – Julie Malcolm

·      Proposed 2023-2024 Budget -Julie Malcolm

    • $5K - Teacher Appreciation

    • $10K - Grants

    • $1.5K - Senior Flowers

    • $10K - Washer/Dryer (will probably be less; will not need the industrial type)

    • $1K - Administrative costs

    • $1K - End of year party

    • Total - $28.5K

  • Discussion/Comments:

    • This is just a framework to work with

Treasurer’s Report – Treasurer: Sarah Wesley (not present at meeting; info presented by Julie Malcolm)

·       Treasury update - ~$31,000

·       Status of Taxes – Pending Action Item for Sarah

·       Name change on account from Brian Wynne to Julie Malcolm completed; debit card issued to Julie Malcolm; Brian’s card discontinued

·       Erika Donohue will need a debit card (Senior Flowers)

Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi

·      Proposed changes to forms and process

o   Content will stay the same

o   Looked at the original paper forms teachers completed in the past

o   Have the teachers do more of the legwork; roll up into a total monetary amount

o   Ask more details about their current budget and how they have fundraised already

o   Specifically state it needs to be e-mailed to Ms Dunn / Tommy Staples

o   Chairs will have more control over the process so the connections are made with administration

o   Grants will be posted in the Google drive so board will have access

·      Maintain and update the grant summary spreadsheet

·      Create card/flyer for Back to School Breakfast – discuss grants; also provide a similar version for teachers to hand out at the Open House in Sept

·      Grants Chairs (Julie and Aimee) – new e-mail Grants@mauryboosters.org

o   Julie Walsh will set it up and test it

Committee Report – Fundraising

·      Identify Chairperson(s) / Fundraising committee

o   Would love to raise more money for the school

o   Seeking someone to lead this committee who has a passion for fundraising

Names suggested: Courtney Epps, Katherine Moore, Julie Swanson, Elise Chard

o   Set fundraising goals

o   Brainstorm ideas for fundraisers

  • Sell t-shirts at open houses and football games

  • Chipotle, Krispy Kreme fundraisers

  • Harris Teeter code

  • Wegman’s

  • Ghent Business Association – Katherine action item to investigate

  • Kitsch shopping night

  • Trivia Night

  • Bingo

·      Need $2000 sponsor for new Cleanup Campus idea

·      Sponsor banner for school and field

·      Concessions – ok to sell at volleyball games; otherwise all other concessions are handled by Tommy

 Committee Report – Marketing – Chairs: Karla Hakansson/Rebecca Danchise

·      T-shirts

o   Funny pun “Shake your Maury maker”

o   Cost to make the shirt is $6

o   Charge $15 per shirt

o   Need to have cashless option – cash app, Venmo

o   Order 200 shirts

o   Julie Malcolm cleared selling the t-shirts with Ms Berg

o   8/24 (Thu) Freshman Orientation

o   9/21 (Thu) Maury Open House/Back to School

·       Motion to fund t-shirts: Steven Traylor

·       Second: Megan Kiefner

·       Ayes Unanimous

·       Boooster Branding/ Raising Awareness of Boosters

o   New Booster Logo

o   Rebecca will create a few designs so we have a few options

o   Pass on any ideas to Rebecca

·       Newsletter for Teachers – let them know some of the grants that have been funded; celebrate teachers

·       Approx 900 on current Boosters distribution mailing list

·       Ideas: first day of school banner; various socials (meet the principal; meet the AD; Class of 2024; etc)

o   Possibly combine the social event with a monthly Booster Meeting

o   Location – Elation

o   September or October Meeting –

Freshman Social with a side of Boosters

Hand out flyer at Freshman Open House to advertise the Social

Committee Report – Communications – Chairs: Jennifer Moody/Vacant

·      Jennifer Moody announced she will be stepping down from Boosters

·      Need help with website, communications and social media

·      Rebecca Danchise can help

·      Maury Boosters website has been updated. Please view and proof, send comments to Julie Malcom

·       Booster Google Drive – Link: Boosters Google Drive

Committee Report – Student Liaison – Juliemarie Vanderburg/Jenn Burke

·      Create an application form for teacher and student rep for Boosters to post on website

·      Suggest having 2 student liaisons

Committee Report – Teacher Appreciation – Chairs: Monica Lynch/Steven Traylor

·      Back to School Breakfast – August 21, 2023 at 8:30 am

·      Need helpers to be there at 7:30 am

·      SignUp Genius for food items

·      Volunteers for raffle prizes, food, setting up, etc

·      Amazon wish list for prizes

·      Need to make posters

·      Raffle ideas: surge protectors, chromebook chargers, Swiffer and refills, pizza party gift card (Calz will give non-profits $7 pizzas), Amazon gift card, snack boxes, candy, classroom decorations, 2 Booster Parking spaces in teacher parking lot

·      Shopping at Costco for snacks, plates, etc

·      Monica will send out a spreadsheet

·      School supplies will also be made available to teachers by Maury admin during the breakfast; may need to help teachers carry supplies to their classrooms. PTSA will also be present to assist.

Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue

·       Christine shared her spreadsheets with Megan and Erika

·       Keeping Fresh Market as the flower vendor

·       Include seniors from marching band, orchestra, forensics, scholastic bowl

·       Tommy said the Senior Flowers feedback has been very positive

Other Business

·       Bylaws/Policies and Procedures

o   Final call for comments

o   Vote at September meeting

o   Boosters Google Drive: In the Bylaws folder there is a CLEAN and REDLINE version of the Bylaws and in the Policies folder there is a CLEAN and REDLINE version of the Policies and Procedures.

  • A few key questions need to be addressed/answered

  • Prioritize reviewing prior to next meeting

·       Future Needs:

o   8/18 - Volunteers needed to meet at Maury at 9am to help unload school supplies and make picnic table

  • Karla Hakansson + 2 sons

  • Julie Malcolm

  • Julie Walsh

  • Rebecca Danchise

  • Julie Swanson

o   8/21 - Volunteers needed to prepare, shop and serve at breakfast

  • Monica Lynch

  • Steven Traylor

  • Rebecca Danchise

  • Julie Walsh

  • Julie Malcolm

  • Christine Redel

  • Courtney Epps

o   8/24 - Need Booster reps and handouts at Freshman Open House

  • Megan Kiefner

  • Christine Redel

  • Karla Hakansson

  • Julie Malcolm

o   Help with table decorations, signs, QR codes, flyers, sign up sheets, etc. at  Open House and possibly football games

  • Juliemarie Vanderburg

 Meeting Adjournment

·       Meeting adjourned

 

The next Maury Boosters Board Meeting will be Monday Sep 11th, 2023

Location/Time: TBD / 7 pm

 

Minutes Submitted by Ann Bockheim