MAURY BOOSTERS ASSOCIATION
BOARD MEETING MINUTES
Date | time 10/2/2023 7:00 PM
Location: Trinity Presbyterian Church
☑Julie Malcolm ☑Brian Wynne ☐Christine Redel ☑Sarah Wesley
☑Courtney Epps ☑Katherine Moore ☐Melanie Sewell ☐Jennifer Moody
☑Julie Walsh ☑Aimee Umidi ☐Monica Lynch ☐Steven Traylor
☐Rebecca Danchise ☑Karla Hakansson ☑Megan Kiefner ☐Erika Donohue
☐Jenn Burke ☐Catherine LaVoy ☑Samantha Wegener ☐Juliemarie Vanderburg
☑Ann Bockheim ☑AnnMarie Wynne ☐Bill Sewell
Call to Order and Welcome
Meeting called to order by Julie Malcolm
Introductions
Approval of Sep 11th, 2023 Minutes
Motion to approve: Karla Hakansson
Second: Brian Wynne
All in favor: Ayes Unanimous
Treasurer’s Report – Treasurer: Sarah Wesley
Treasury update – Current Balance ~$32,000 after subtracting Cross Country fundraiser
If there are multiple fundraisers, it’s difficult to separate out the funds
Need to keep track of the seed money and let Sarah know who has it if it’s passed along to the next person.
Action item: Sarah will create a process sheet for Boosters to follow
Status of Taxes – Completed
Tax year is: 10/1 to 9/30
CashApp is set up; not moving forward with Venmo
Erika Donohue -has received debit card (for Senior Flowers)
Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi
Update on Grants last month (all completed):
MHS Garden Club – trays on order
MHS Model United Nations Club – membership paid
MHS Attendance Department – gift cards delivered
Install of Refrigerator/Washer/Dryer – Brian will update on delivery
Met with teachers on Sep 21 to assist with grant requests: Girls soccer asked for information
Will try to meet with teachers again end of Oct
New Grant Applications Oct 2023 Summary (full grant info attached to agenda)
Grant Request Totals for this month: $2646.17:
Grant no: 2324-04
Requestor: Maury High Cheer Team
Amount of Grant: $1552.28
Request: 30 Competition Bows, 30 Pom Poms, 30 Pairs Competition Shorts
Number of students benefited: 26-46 Team Members
Motion to Approve PomPoms: Karla Hakansson
Second PomPoms: Katherine Moore
Ayes Unanimous
Follow Up Action Items:
Confirm if the bows are one time use or can be reused every year
Are they a team or a club? If a team, their transportation should be covered. Julie M will ask Tommy about transportation.
In our policies we cannot buy uniforms, but possibly can work on other funding needs.
Aimee Umidi to follow up, will send an e-mail to Boosters with follow up info so we can vote by e-mail rather than waiting til next meeting.
Grant no: 2324-05
Requestor: Maury GED Program
Amount of Grant: $229.90
Request: 10 Vouchers (4 Subject) for students to take the GED Ready Practice Test
Number of students benefited: 10
Motion to approve: Brian Wynne
Second: Karla Hakansson
Ayes Unanimous
Grant no: 2324-06
Requestor: Maury CEIS Program
Amount of Grant: $368.99
Request: Mini two-door fridge, vacuum cleaner for CEIS program use (updated to remove the microwave, not allowed by admin)
Number of students benefited: 25-100
Motion to approve: Megan Kiefner
Second: Karla Hakansson
Ayes Unanimous
Grant no: 2324-07
Requestor: Maury Math Department
Amount of Grant: $495.00
Request: IXL access for 150 students
Number of students benefited: 150
Follow Up Action Items:
Julie Walsh to follow up on some details and will send via e-mail, then vote via e-mail
Committee Report – Fundraising
Formed Fundraising Committee for ideas and planning for the school year.
T-shirt sales:
Online: 13
Open House: 54
New student orientation: 72
Volleyball: 15
Football: 3
Number remaining: 43
Plan to sell at basketball
If we sell all t-shirts we will make $1500
Jacqui Watts would like to design sweatshirts for Boosters
Moe’s fundraiser 9/21: Sold 21 dinners, $105 cut to Boosters
Report from Katherine Moore on Ghent Business Association
Most members are familiar with auction/gift card donations; most not offering cash
Need a donation letter / tax deduction letter
Also questions about levels of giving and what they get for different levels of donations
Sponsor Banner – Brian
Follow up with Tommy regarding hanging the banner
Fruit Sale Fundraiser – Info from Jennifer Moody:
The fruit orders will be due by November 27
The fruit will be delivered the week of December 11.
We will have an order page on the Peejay's website which means we don't lose any money on credit card fees on our website.
Shipping is $150 usually but will be less if we have a higher-than-normal amount of orders.
On average we make around $1200 in profit with $800 going to the 4 organizations that volunteer and we have $400+ leftover.
Fruit sale has been going on since the 1970's. They used to advertise in the newspaper and send out flyers, but in the past couple of years we haven't been sending the flyers anymore. Need to find other ways to get the word out. We have quite a few customers who are very old and graduated from Maury in the 50's-60's and later years, many that have kids that graduated, and they also used to serve on the boosters or even used to be in charge of the fruit sale, and over the years, including last year, we got a few new customers from advertising on Facebook and email.
There's also information on the bottom of the price sheet regarding the holiday direct ship items and their prices
Group Discussion:
Need to increase marketing / new ideas for marketing
Set a financial goal
Need to have a process for selecting the organizations who work the fruit sale
Application on website to volunteer
Clubs and organizations can distribute flyers to promote the fruit sale
Last spring teacher survey - about 10 clubs/organizations that said they would volunteer for things to earn money
Fruit not picked up by a certain time will be donated to the school to give to teachers, can add a disclaimer on the order form
“Buy and box, donate a box” -> donate to school to give away to those in need
Motion to move forward with fruit sale for Fall 2023: Sarah Wesley
Ayes unanimous
Committee to Market Fruit Sale:
Courtney Epps
Inquire how to donate if you purchase for donation
Brian
Anne Marie
Julie Walsh
Sarah (as treasurer)
Committee Report – Marketing/Communications – Chairs: Karla Hakansson/Rebecca Danchise/Christine Redel
Booster branding/Booster logo update
Next Maury Booster Association Newsletter – Homecoming Edition (Oct 20/21)
Christine Redel will do social media posts from now on
Committee Report – Teacher/Student Liaison/School Beautification – Juliemarie Vanderburg/Jenn Burke
Karla sent the Student Application for Boosters Board to the Teacher Sponsors of each Class; Application is live on Boosters Website
No e-mails received back, Karla to follow up with the Class Sponsors
Committee Report – Teacher Appreciation – Chairs: Monica Lynch/Steven Traylor
Halloween Treats
Teacher bonding event – sponsored by Boosters; Ms. Wegener following up
Pixels – connection through a Maury teacher
Friday after school might be a good time
Do a google survey to see what teachers might enjoy
Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue
Update on fall flowers orders: So far all fall sports have submitted flowers
Erika: Take picture of receipt and send to Sarah
Items from the Floor
Assist with fundraising committee – Ann Bockheim, Katherine Moore
Other Business
Bylaws/Policies and Procedures Vote:
Bylaws:
Motion to approve: Karla Hakansson
Second: Courtney Epps
Ayes Unanimous
Policies and Procedures:
Section 5 – take out the examples of fruit sale and auction (edit completed during meeting by Karla)
Ayes for approval Unanimous
Meeting Adjournment
Meeting adjourned
The next Maury Boosters Board Meeting will be Monday Nov 6th, 2023
Location/Time: Trinity Presbyterian Church, 1600 Colonial Ave at 7:00 pm
Minutes Submitted by Ann Bockheim