MAURY BOOSTERS ASSOCIATION
BOARD MEETING MINUTES
Date | time 9/11/2023 6:00 PM
Location: Elation Brewery on Colley
In Attendance:
☑Julie Malcolm ☑Brian Wynne ☑Christine Redel ☑Sarah Wesley
☑Courtney Epps ☐Katherine Moore ☑Melanie Sewell ☐Jennifer Moody
☑Julie Walsh ☑Aimee Umidi ☑Monica Lynch ☐Steven Traylor
☑Rebecca Danchise ☑Karla Hakansson ☑Megan Kiefner ☑Erika Donohue
☑Jenn Burke ☑Catherine LaVoy ☑Samantha Wegener ☑Juliemarie Vanderburg
☑Ann Bockheim ☑AnnMarie Wynne ☑Bill Sewell ☑Matthew Hakansson
Call to Order and Welcome
Meeting called to order by Julie Malcolm
Introductions
Approval of Aug 7th, 2023 Minutes
Motion to approve: Brian Wynne
Second: Karla Hakansson
All in favor: Ayes Unanimous
Treasurer’s Report – Treasurer: Sarah Wesley
Treasury update - ~$30,000
Status of Taxes
Action Item: Sarah Wesley
CashApp is set up
Venmo is not yet set up
Sarah now has access to all payment websites
Erika Donohue -awaiting arrival of debit card for Senior Flowers (applications completed)
Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi
Update on Previous Grants for Washer/Dryer for athletic dept and full size refrigerator for Special Ed grant
Final Cost: $3871.05
Thanks to Brian Wynne for working with East Coast Appliances
Will arrive to school Oct 1st
New Grant Applications Sep 2023 Summary (full grant info attached to agenda)
New numbering system has been instituted
Grant no: 2324-01
Requestor: MHS Garden Club
Amount of Grant: $175
Request: 10 seed durable, reusable seed propagation trays, 10 propagation tray liners.
Number of students benefited: 55, plus more through school beautification efforts.
Motion to approve: Karla Hakansson
Second: JulieMarie Vanderburg
Ayes Unanimous
Grant no: 2324-02
Requestor: MHS Model United Nations Club
Amount of Grant: $670 (number will be reduced if financial aid comes through)
Request: Pay for registration for 8 students for the William & Mary Model United Nations Competition in November
Number of students benefited: 8
Motion to approve: Sarah Wesley
Second: Karla Hakansson
Ayes Unanimous
Grant no: 2324-03
Requestor: Maury High Attendance Department
Amount of Grant: $250
Request: 50 $5 Chick-fil-a gift cards to give as attendance incentives
Number of students benefited: 50 directly, more with indirect incentive model
Motion to Approve: JulieMarie Vanderburg
Second: Sarah Wesley
Ayes Unanimous
Grant Request totals this month: $1095 (plus additional for the fulfillment of last year's Special Education grant for the full-size refrigeration obtained from East Coast Appliance)
Committee Report – Fundraising
Identify Chairperson(s) / Fundraising committee
Courtney Epps
AnnMarie Wynne
Sarah Wesley
Karla Hakansson
Julie Malcolm
New student orientation T-shirt sales: 72 shirts sold @$15 each
Upcoming Parade – Color Guard: possible opportunity to sell t-shirts
Matthew Hakansson to provide more details to Julie Malcolm
Need volunteers to sell t-shirts at games
Report from Katherine Moore on Ghent Business Association -Defer to October Meeting
Moe’s fundraiser 9/21
Moe's makes ready-to-eat dinner kits. They will donate $5 to Boosters for every box sold and $10/box if we sell more than 50.
Sept. 21st is the same night as Maury Open House; Moes will bring the food boxes to Maury for pick-up between 6-7 pm
Flyers are available and will also be posted on Maury Buzz
Send to Ghent Civic League – still need to pick up at Maury
Sponsor Banner – by 9/21 Open House? -Brian
Cross Country Fundraiser – Maury Boosters is hosting the fundraiser
Fruit Sale Fundraiser - Defer to October Meeting
Committee Report – Marketing/Communications – Chairs: Karla Hakansson/Rebecca Danchise/Christine Redel
Booster branding/Booster logo update
Half wagon wheel and Maury “M”
Rebecca will e-mail a draft to the Board
Need flyer to distribute at Open House 9/21to promote Boosters
Teachers can hand out flyer at first bell
First Maury Booster Association Newsletter sent out 9/5/23
How often to send out? – Every month
Rebecca can help Julie with the fonts
Karla – suggestion: sponsor exposure – offer coupons or advertise etc
Committee Report – Teacher/Student Liaison/School Beautification – Juliemarie Vanderburg/Jenn Burke
Vote 2 teachers onto Board for 2023-2024 school year: Dr. Catherine LaVoy and Ms. Samantha Wegener
Motion to Approve: Sarah Wesley
Second: Brian Wynne
Ayes unanimous
Application will soon be live on Boosters Website – what is best way to inform students?
Check with Teacher Sponsors for 2024, 2025, 2026
Post around the school
Committee Report – Teacher Appreciation – Chairs: Monica Lynch/Steven Traylor
Back to School Breakfast – Hugely successful! Comments and takeaways for next year are attached at end of minutes
Teacher’s feedback – all of their colleagues were happy as clams
Love the “snacks” raffle prizes to give to students
Next events: Halloween and Holiday Lunch in December
Teacher reps feel the Halloween treats are a great pick-me-up
Any ideas from teachers on different or better ideas?
Extra candy from Halloween can be dropped off at front desk
Fruit snacks are also popular among the kids
Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue
Orchestra, Band, Scholastic Bowl, etc will be included
Senior Flowers – a few orders have come in
Encourage parents to arrange with coaches to put orders in
Tommy (AD) has been asked to forward info to coaches
Items from the Floor
Dr. LaVoy – Fundraising Ideas
Trivia Night – “Are You Smarter than a Maury Student?”
Elation does Trivia night on Thursdays
Other breweries also do trivia night
Pay to play, get a drink ticket
NARO – “Maury Movie Night” rent out theater for older movies,
Can also sell alcohol
Matthew Hakansson – Fundraising Idea
Karaoke Night – teachers, students
MJs Tavern does Karoake
Sierra Club – Virginia Chapter
Hosting a Zoom meeting regarding community input on the future of Maury
Boosters Board is not taking a stance however anyone is free as a member of the community to take part if they so choose
Sep 14th 6:30 pm Registration Link: https://sierraclub.zoom.us/meeting/register/tJwkd-CqpzkqHdfVME4jWMicvqzd6ztrsW7s
Sep 16th 11:00 am Registration Link: https://sierraclub.zoom.us/meeting/register/tJYpd-uppz8rH9MfQ3u-zo-OjpSuKperayTo
If you are unable to attend the community meeting, but would still like your voice to be heard, you can fill out a community survey here: https://forms.gle/rzxyeN7pggVpKh7c7
Wed Sep 20th 2:15 pm– Meeting with teachers to process grants
Rebecca
Juliemarie
Possibly Sarah
Other Business
Bylaws/Policies and Procedures
Documents have been finalized for review and voting
Link to Bylaws 2023 CLEAN Maury High School Booster Association Bylaws.docx - Google Docs
Link to Policies and Procedures 2023 CLEAN_ Maury High School Booster Association Policies and Procedures.docx - Google Docs
Homework: Please read both documents and be prepared to vote on the revised documents. A Google Survey will be sent out by Karla for voting prior to October meeting.
Future Needs:
Thursday, Sept. 21st - Maury Open House. Volunteers needed to work Registration table (3 volunteers - 5pm - 5:45pm) and T-shirt sales (5pm - 7pm).
Karla
Sarah
Christine
Matthew Hakansson
Jane Kiefner
Need to sell 15 more shirts to break even
Sponsor Banner by 9/21, a few more sponsors came in, waiting for proof
T-shirt sales - volleyball, field hockey (Sarah said not enough attendees), football games? Homecoming?
Meeting Adjournment
Meeting adjourned
The next Maury Boosters Board Meeting will be Monday Oct 7th, 2023
Location/Time: Trinity Presbyterian Church, 1600 Colonial Ave (near Maury) at 7:00 pm
Minutes Submitted by Ann Bockheim
Teacher Appreciation Breakfast Summary and Takeaways for Next Year
DONATED:
$725 donated thru website
15 snack boxes
3 swiffer mops
7 Amazon gift cards
11 Chargers
3 surge protectors
PURCHASED:
20 snack boxes
2 swiffer mops
0 Amazon gift cards
55 chargers
25 surge protectors
Velcro
TOTAL PRIZES:
35 Snack boxes
5 Swiffer Mops
7 Amazon Gift Cards
29 Charging Stations
6 Chromebook Chargers (distributed to AP teachers)
16 Assorted gift bags donated from parents
2 parking spaces
total 84 prizes given away
AMAZON - $1471.03
Costco - $129.38 (julie) + $189 (Courtney)
Pizza Gift Cards - $200 (Courtney)
Supplies - $150 (Monica)
Total Spent ($2139) - Donations ($725) = $1414
Most popular prizes were Goldfish, Fruit Snacks, Amazon Gift Cards. Amazon Wish List and Donation options were a hit.
Notes regarding Food:
Consider starting breakfast as soon as they arrive to alleviate long line
Too many bagels
4 OJ, need at least 6 (if we had smaller juice cups, it would have lasted a little longer? They used the bigger coffee cups and juice went faster, maybe)
Had 4 chicken mini trays, received 5 + large tender tray and ALL was eaten. I would not adjust hot dishes.
Eliminate granola.