MAURY BOOSTERS ASSOCIATION
BOARD MEETING MINUTES
Date | time 11/13/2023 7:00 PM
Location: 1600 Colonial Ave; Trinity Presbyterian
In Attendance
☑Julie Malcolm ☑Brian Wynne ☑Christine Redel ☑Sarah Wesley
☑Courtney Epps ☑Katherine Moore ☐Melanie Sewell ☐Jennifer Moody
☑Julie Walsh ☐Aimee Umidi ☑Monica Lynch ☐Steven Traylor
☐Rebecca Danchise ☐Karla Hakansson ☑Megan Kiefner ☑Erika Donohue
☐Jenn Burke ☑Catherine LaVoy ☑Samantha Wegener ☐Juliemarie Vanderburg
☑Ann Bockheim ☑AnnMarie Wynne ☑Bob Dwyer ☑Mary Fox
Call to Order and Welcome
Meeting called to order by Julie Malcolm
Introductions
Approval of Oct 2nd, 2023 Minutes
Motion to approve: Brian Wynne
Second: Sarah Wesley
All in favor: Ayes Unanimous
Committee Report – Teacher Appreciation – Chairs: Monica Lynch/Steven Traylor
Halloween Treats – Monica made 175 treats for teachers and put in their mailboxes; total cost $200
Next event will be Holiday Lunch – Wed Dec 13th
Parents drop off food donations/ Boosters buy chicken
Monica - will sign up genius the week after Thanksgiving for food sign-ups and raffle items
Boosters can purchase snacks/tissues to provide teachers for classrooms (discussed with Ms Berg)
Need partner with Monica to shadow how this is done
Christine Redel volunteered to work together with Monica
Need volunteer to set up Amazon wish list:
Courtney Epps
Motion to spend $1500 on chicken, paper products, tissues and snacks
Motion to approve: Courtney Epps
Second: Anne Marie Wynne
Ayes unanimous
Teacher bonding event – Samantha Wegener presented survey findings
52 people responded
75% said yes
25% maybe
1 person said no
Which day is best – 53% Friday, 20% Thu
Nearby establishment for food and drinks? 75% yes
Looking into Pixels, other ideas: Union Taco, Cogans
Possibly target January or March
Sarah Wesley will help plan / Monica will assist
Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi
Update on Grants in progress/completed/last month:
Maury GED Program – in progress; teacher purchasing and providing receipts
Maury CEIS Program - completed
Maury Math Department – on hold; school likely funding this one
Install of Refrigerator/Washer/Dryer – Brian following up, issues with delivery/installation
New Grant Applications Nov 2023 Summary (full grant info attached to agenda):
Two Grants (2324-08 and 2324-09) came up for an electronic vote on October 30. Both grants were approved by a majority vote. The Cheer Team grant has been paid while the Chargers grant is on hold until after the Chromebooks have been collected by the school and an assessment of need has been made. The voting record is here (Amy Umidi gave a verbal yes): https://docs.google.com/spreadsheets/d/1X7CYOPPIq_v7DuPoFwZKtZgBaGhdcLsul8gvN_7cqGc/edit?usp=sharing
Grant no: 2324-08
Requestor: Maury High Cheer Team
Amount of Grant: $605
Request: Snack Bags and Meals for the ride up to the 5B Regional Championships
Number of students benefited: 26-46 Team Members
Maury Cheer is going to the 5B Regional Championships on November 4th at VCU. They will be staying overnight in Richmond and have asked for assistance in providing food for the Cheer Team for their trip. We've encouraged the Cheer team to apply for additional grants after we approved their last grant for Pom Poms only. Cheer Team placed 5th in State.
Grant no: 2324-09
Requestor: Maury Administration
Amount of Grant: $1000
Request: 100 Chromebook Chargers
Number of students benefited: 100 students
Maury Administration reports that over 300 students still do not have chargers for their Chromebooks (and over 175 students don't have Chromebooks). This will help fill the gap so they can use the Chromebooks at home.
One grant submitted, grant 2324-10, has been denied pre-Board vote by Maury Athletic Director Tommy Staples. He has agreed to pay for the six masks requested out of the Maury Athletic budget before the beginning of next season.
Grant no: 2324-10
Requestor: Maury Field Hockey
Amount of Grant: $420
Request: Six Field Hockey Masks
Number of students benefited: 23
Masks will be used by all players during penalty shots for additional protection during the game.
We have one grant. 2324-11, that needs to be voted on during the Nov Board meeting from Samantha Wegener from the Maury Arts Department. It is as follows:
Grant no: 2324-11
Requestor: Maury Fine Arts Department
Amount of Grant: $389.97
Request: Power Tools (Jigsaw, Workbench, Battery Charger for Drill) for Sculpture/Crafts Program
Number of students benefited: 86
Students are currently using hand tools on a trashcan with a wooden top and a clamp.
Motion to Approve: Anne Marie
Second: Courtney Epps
Ayes Unanimous
Committee Report – Fundraising
Fruit Sale is live; all orders due 11/26
Order Update (Jennifer Moody): sold 43 boxes, only 2 new customers; need 100 boxes to place order
Flyers printed – Courtney handed out flyers to businesses
Courtney e-mailed coaches to ask if their teams could distribute flyers, no response from coaches
Julie Walsh will follow up with the clubs/teams who received grants this year and ask if their students can distribute the flyers in local neighborhoods (Note: can’t put in mailboxes, can put on doors or under mat)
Ghent Neighborhood Civic League – Anne Marie Wynne to promote the fruit sale
Anne Marie – hosting Cross Country Team on Sunday, will ask them to come over 30 min early to distribute flyers near Hague neighborhood
Ghent Square Civic League – Megan Kiefner
Anyone who is on Nextdoor – please post on Nextdoor, any social media
Christine will send Fruit Sale e-mail today/tomorrow and regularly until the deadline; ideas for e-mails:
Vegetable Box – Soup Recipe
Fruit Pie Recipe
Cocktail Recipe
Promote ordering fruit for gifts
Help needed on 12/11? (pick-up date) Any other help needed? – Jennifer to let us know
Corporate Sponsor Banner – hung at school and football field.
New Fundraising Idea – Trivia Night – Fri Feb 2nd 7:30-9:30, stay later is an option
Goal – Fundraiser/Raise awareness of Boosters/Fun night for parents and teachers
Smartmouth offered free space Feb 2nd
Mr Wright would emcee the event
Food trucks available
Can fit up to 200, most comfortable at 150
Purchase a ticket, get a beer with the ticket (cost of beer, tax and gratuity ~$10) decide on pricing of ticket keeping in mind $10 goes to the cost of the beer
Can also do a silent auction for additional fundraising
50/50 Raffle
Various topics – Mr Wright will help organize trivia
Can also do Maury trivia, pull in alums, retired teachers, coaches, cameo appearances
Buy a ticket, sponsor a teacher ticket
Create your own team, up to 10
If you are a single, you can show up and ask to be assigned to a team
Discussion/Vote:
Motion to move forward: Brian
Second: Courtney Epps
Need volunteers for this committee – Chair is Anne Marie Wynne
Erica Donahue
Sarah Wesley
Catherine LaVoy
Megan Kiefner
Katherine Moore
Ms Berg offered to do a jeans day for teachers who participate
Other fundraising ideas: Sell corsages and boutonnieres during Prom season. Senior Prom is 4/26. If successful, we should do it during Homecoming next year.
Garden Club could assist with making the corsages
Mary Fox used to be a florist so can offer assitance
T-shirt sales – basketball games / swim meets; waiting on Tommy for answer about selling at games
Possibly consider sweatshirt sales next school year
Have people pre-order sweatshirts so we aren’t stuck with leftovers
Committee Report – Marketing/Communications – Chairs: Karla Hakansson/Rebecca Danchise/Christine Redel/Mary Fox
Sent Fall Newsletter – next newsletter in January?
Need help marketing Fruit Sale and Trivia Night
Treasurer’s Report – Treasurer: Sarah Wesley
Treasury update: Current Balance $32, 658
Sarah will send an e-mail with the amount t-shirts made
Julie Walsh received debit card to process Grants more efficiently
Status of Process Sheet to be created by Sarah regarding selling items, using Square, etc (Action item from last meeting)
Sarah to put instructions on an index card and put with the money
Cross country fundraiser concluded: $989
Committee Report – Teacher/Student Liaison/School Beautification – Juliemarie Vanderburg/Jenn Burke
Student Application for Boosters Board – no responses received
Will table for this year and attempt again next year
Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue
Fall flowers summary: 60 bouquets purchased; $775.44 spent
Items from the Floor
Think about big-ticket items to focus on during Week of Giving
Other Business
Ms Lovell is collecting clothes for give-away to students in need; Trinity Presbyterian is assisting with this effort
Looking ahead:
11/15 - Wed at 6pm - Smartmouth Brewery Trivia Night
Everyone is welcome to attend
11/15 - Wed at 2:15pm - Monthly Meeting with staff in board room
11/26 - Conclusion of Fruit Sale
12/11 - Fruit Distribution
12/13 - Holiday Staff Appreciation Lunch
After Thanksgiving - Fall Sports Night
Meeting Adjournment
Meeting adjourned
The next Maury Boosters Board Meeting will be Monday Dec 4th, 2023
Location/Time: Trinity Presbyterian Church, 1600 Colonial Ave at 7:00 pm
Minutes Submitted by Ann Bockheim