MAURY BOOSTERS ASSOCIATION
BOARD MEETING MINUTES
Date | time 1/8/2024 7:00 PM
Location: 1600 Colonial Ave; Trinity Presbyterian
In Attendance:
Julie Malcolm, Brian Wynne, Sarah Wesley, Courtney Epps, Jennifer Moody, Julie Walsh, Aimee Umidi, Steven Traylor, Rebecca Danchise, Megan Kiefner, Ann Bockheim, Anne Marie Wynne, Bob Dwyer
Call to Order and Welcome
· Meeting called to order by Julie Malcolm
· Introductions
Approval of Dec 4th, 2023 Minutes
· Motion to approve: Sarah Wesley
· Second: Brian Wynne
· All in favor: Ayes Unanimous
Committee Report – Teacher Appreciation – Chair: Monica Lynch
· Debrief on Holiday Lunch 12/13/23
o Key take-away notes attached
o Budgeted for lunch: $1500; Spent $800
· Dear Santa Teacher Wish List from holiday lunch
o Printed list provided during meeting
o Some items (extra snacks from raffle) were delivered to the teachers who requested snacks the day of the lunch
o Vote to provide the remaining smaller items with the rest of the lunch budget
Motion to approve: Rebecca Danchise
Second: Courtney Epps
All in favor: Ayes Unanimous
Julie Malcolm will run this by Ms. Dunne for approval
o Julie Walsh and Aimee Umidi will follow up on buying the items and will also follow up on the suggested grants for the larger items requested by teachers
· Teacher Social – March
o No word back yet about Pixels; consider Café Stella or Cogans
o Monica Lynch to possibly assist Samantha with planning
· Teacher of the Year – Hector Medina
o Monetary gift from Boosters was given to Mr Medina; very appreciative (action item completed)
Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi
· Spreadsheet distributed with summary of grants requested/funded/not funded
· New Grant – Maury Attendance Program – this was a grant that was needed the following week it was submitted however this was not specified when grant was submitted. Grant request no longer needed. No vote taken.
· Grants in Progress – updates
o Maury GED Program – Sarah has mailed reimbursement check. (action item completed)
o Math Department IXL request – Maury admin to pay for it; comes due in January, Julie will check if Maury covers the fee
o Chromebook Chargers – Executed the grant we initially approved for 100 chargers; 50 chargers delivered before the break and 50 will be delivered this week (action item completed)
· Washer/Dryer installation update
o Brian left another message with the City employee who needs to come out for service.
Committee Report – Fundraising
· December Fruit Sale - Sales Debrief
o 156 boxes sold (39 more than last year); 18 cheesecakes sold
o $1755.55 profit
Volunteer Organizations (4) helped with fruit sale
· Unloading - $300
o Due to circumstances at school that day it was much more challenging to unload
o Family Career and Community Leaders of America
· After school help - $200 to each group
o Orchestra, Band, Wrestling
· Remainder ($855.55) goes into Boosters treasury
· Recommend continuing fruit sale next year but starting publicity 6 weeks in advance (this year did 4 weeks in advance)
· Civic Leagues were helpful with publicity for fruit sale
· Trivia Night Update
o Feb 2nd 7:00-9:30 at Smarthmouth; set up at 5:30
o Met at Smartmouth in Dec with Chris Neikirk to gather info and look at space
o Shawn created flyer that will be printable and postable on social media
Will be ready in the next week, Anne Marie will send out to our group
o We also have tax letters for anyone who is gathering silent auction items
o This Wed Jan 10th at 6:30 – Smartmouth Trivia Night for anyone on Boosters who wants to attend and see how the Trivia Night is set up
o Any Silent Auction items gathered -> please let Anne Marie know you have an item so she can collect from you and get ready to put together for silent auction
o Need to publicize
o Courtney Epps will hang flyers in businesses around Ghent
o Who can commit to being there-
o Megan Kiefner
o Courtney Epps
o Ann Bockheim
o Sarah Wesley
o Rebecca Danchise
o Courtney Epps
o Julie Malcolm
o Steven Traylor
o Brian Wynne
· T-shirt sales - Gym annex - January 17th Swimming (3:30) and Basketball (5:30 & 7pm) - get seed money & instructions from Sarah
o Set up sales at 4:30
o Bob Dwyer 4:30 to 6:00
o Steven Traylor 4:30 to 6:00
o Megan Kiefner 6:00 to 7:30
o Can anyone help from 6:00 to 7:30?
Committee Report – Marketing/Communications – Chairs: Karla Hakansson/Rebecca Danchise/Christine Redel/Mary Fox
· Need help with Trivia Night (email, social media, announcement at school, etc)
· Early Spring - Teacher Survey
Treasurer’s Report – Treasurer: Sarah Wesley
· Treasury update: Current Balance $27,900 (not including fruit sale)
· Sarah will write checks to the organizations who helped for fruit sale
· Suggestion made to differentiate between teacher appreciation funds and funds that are spent to support students (such as providing snacks or tissues etc) for better accounting of what we are funding.
Committee Report – Teacher/Student Liaison/School Beautification – Juliemarie Vanderburg/Jenn Burke
· No new business
Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue
· Coach Fox – Swimming has responded with request for Senior Flowers
· Megan is following up with Tommy and the other coaches who haven’t responded
· Floral person has left Fresh Market; Erika is following up with new person
Items from the Floor
· No new items from the floor
Other Business
· Looking ahead:
1/10 - Trivia Night at Smartmouth – 6:30; Also Chipotle Fundraiser for PTSA
1/17 - Sell t-shirts at swimming, girls and boys basketball
1/24 - Teacher Grant Meeting at 2:15pm - promote Trivia Night
Meeting Adjournment
· Meeting adjourned
The next Maury Boosters Board Meeting will be Monday Feb 5th 2024 at 7 pm
Public Meeting - Elation
Minutes Submitted by Ann Bockheim
Holiday Lunch 12/13/2023 Notes and Key Take-Aways:
Monica:
We had 4 tender trays and 1 nugget tray and just about ran out. 6 may be the magic number.
Many people liked the kale/brussel sprout/superfood salad bag. Julie Walsh went to HT to get more bags after we finished 4!
We had lots of fruit left over but I believe more was there than the sign up
There was extra dessert but that's ok! All went to the office on a platter.
We had teachers write their name on the raffle ticket instead of doing the numbers - this worked better and some teachers came back when they heard they won
We went through almost 3 cases of water
To-go containers were a new addition and made it easier for teachers who wanted to take lunch to go
The first lunch was almost 3 times as much as the 2nd and 3rd (in the past they were fairly equal)
We had lots of mac n cheese and some left over
We should note or include more vegetarian options - there were several asks
Coolers really do keep hot things hot!
I am not sure how the character day theme came about but maybe we could incorporate that next year with the luncheon? Lots of teachers were dressed up and it added to the festivities
Julie:
· We printed flyers and posted in the office this year.
· We gave out around 125 raffle prizes, and it was so heartwarming to see how happy the teachers were to receive them.
· We also made a "Santa Wish List" tree and teachers wrote out some things they would like for their classrooms. I would love to brainstorm to see how we can meet some of these needs that were written down. We came in under budget for this event and have about $700 left.
· We also had 13 boxes of snacks leftover after all 3 lunches, so we were able to deliver them directly to 13 teachers! Ann and Christine told them they had been good this year and Santa came early.
Courtney Amazon Wish List Notes:
· More popular items:
o Gift Card denominations of $15 and $25
o Snacks: Goldfish, Poptarts. Nutri Grain bars, Pringles, Ritz PB crackers, fruit snacks
o Cleaning supplies: Wipes, Swiffer mop
o Chromebook chargers
o Gift cards from local businesses also very popular