MAURY BOOSTERS ASSOCIATION
BOARD MEETING MINUTES
Date | time 2/5/2024 7:00 PM
Location: 1309 Raleigh Ave, Smartmouth Brewing Co.
In Attendance
☑Julie Malcolm ☑Brian Wynne ☑Christine Redel ☑Sarah Wesley
☐Courtney Epps ☑Katherine Moore ☑Melanie Sewell ☐Jennifer Moody
☑Julie Walsh ☑Aimee Umidi ☐Monica Lynch ☐Steven Traylor
☑Rebecca Danchise ☐Karla Hakansson ☑Megan Kiefner ☑Erika Donohue
☐Jenn Burke ☐Catherine LaVoy ☑Samantha Wegener ☐Juliemarie Vanderburg
☑Ann Bockheim ☑Anne Marie Wynne ☑Bob Dwyer ☐Mary Fox
☐Shawn Wilkerson
Call to Order and Welcome
Meeting called to order by Julie Malcolm
Introductions
Approval of Jan 8th, 2024 Minutes
Motion to approve: Sarah Wesley
Second: Rebecca Danchise
All in favor: Ayes unanimous
Special Guest – Tommy Staples, Maury Athletic Director
Support of Boosters much appreciated, Friday night was a spark for the teachers, great morale booster in addition to fund raiser.
Q: Are there sports which are underfunded? A: All sports are underfunded to some degree. AD sits down with each coach at the end of the year to find out what their wants and needs are.
Q: Status of ceiling/roof in gym. A: Continues to leak, worse during warm weather when there is more condensation.
Q: What is the accounting of uniform return at end of season? A: Coaches are responsible for collecting them at the end of the season. Teams fundraise for warm-up suits, meals, etc. School pays for certain items such as transportation, invitationals, uniforms, etc.
Transportation – COVID impact on availability of charter buses. Dealing with smaller charter bus companies. Buses (drivers) are not available until after 4:30.
Q: Is there talk of making lacrosse a varsity sport? A: An issue of interest – limited number of NPS schools have interest in lacrosse team.
Q: Can tryout schedule be communicated or posted esp in the fall for incoming freshmen? A: AD doesn’t have access to the Maury website. Suggestion made to post it on the Maury sports website.
Treasurer’s Report – Treasurer: Sarah Wesley
Treasury update: Current Balance $31, 040
Committee Report – Grants – Chairs: Julie Walsh, Aimee Umidi
Two new Grant requests for review – detailed grant info attached to agenda:
Grant no: 2324-16
Requestor: MHS Garden Club
Amount of Grant: $114.20
Request: Soft Close Medium Ratproof Chicken Feeder
Number of students benefited: 55-90, plus more through school beautification efforts.
Motion to Approve: Sarah Wesley
Second: Megan Kiefner
Ayes Unanimous
Grant no: 2324-17
Requestor: Maury Athletics -- Tommy Staples
Amount of Grant: $5538 includes installation
Request: Industrial Dryer installed from Mid-Atlantic Laundry System
Number of students benefited: 500
Background: $3200 has been spent to get it fixed. Currently no longer working.
Motion to Approve: Brian Wynne
Second: Katherine Moore
Ayes Unanimous
Request: Need to gather photos of grants for future fundraising efforts; update website.
Grants in Progress – updates
Math Department IXL – Maury Admin is going to pay for IXL for the 2024 subscription. However, IXL charged the school last year twice for one subscription. Sam Baker is working on getting IXL to take the funds from this double payment and have them applied to Maury's 2024 bill. Once that's done the subscription will become active again. (Action Item Completed)
Washer/Dryer installation update: Completed.
Committee Report – Fundraising
Trivia Night Recap and Debrief
Feb 2nd, 2024 7:00-9:30 at Smarthmouth
Cost and Profit:
Sarah provided a spreadsheet with full detailed breakdown
Revenue: $6303 / Expenditure: $2765
Net = $3537
Great positive feedback from teachers, parents and even community members who didn’t attend but wished they had!
Silent Auction: Leave open later next time (we closed it at beginning of third round)
Market the baskets online next time
Offer more student art and teacher art
Have the football team sign the football during the season next year
50/50 Raffle – announce how much the raffle is up to periodically
Left people wanting more for next time
Keep it as a fun event and not a fundraiser
Offer the event more than once a year
Pizza needs to be advertised next time
Trivia night for the kids instead of one of the dances
T-shirt sales update – number remaining ~20
Try to sell at Spring sports
Senior Signs
Need point person to start pricing and ordering
Rebecca Danchise will order the signs – initial order of 100
Sign-up Genius for Boosters to help with sign pick up
Last year we sold 100 and 17 were donated
Keep the cost same as last year $20; each sign costs ~$6.25 to make
Need to publicize where and how to buy signs to avoid leftovers
Goal – have it on the website by next meeting (March)
Week of Giving
Background: Started the year of COVID instead of Auction
Direct outreach asking for donations
April 15-19
Need Committee to work on this
Corporate Sponsors, marketing, direct outreach, etc.
Need more parent giving this year, more marketing is needed
Megan Kiefner
Bob Dwyer
Brian Wynne
Rebecca Danchise
Ann Bockheim
Sarah Wesley
Julie M will ask several others who weren’t at meeting
Corsages for Senior Prom Apr 27th – fundraiser idea
Erika Donohue
Melanie Sewell
Anne Marie Wynne
Christine Redel – Website
Rebecca Danchise - Website
Committee Report – Teacher Appreciation – Chair: Monica Lynch
Update on Holiday Wish List Giveaway
Purchase of smaller items; distributed to teachers in Jan. – spent $600
Grants for larger items, reached out to teachers – No feedback yet
Valentine’s Goodies – Monica will distribute Feb 13th (175)
Teacher Social – mid to late March, before spring break
Monica will spearhead this effort
Committee Report – Marketing/Communications – Chairs: Karla Hakansson/Rebecca Danchise/Christine Redel/Mary Fox
Great marketing for Trivia Night!
Winter Newsletter went out
Plan Spring Newsletter prior to Week of Giving to promote WOG
Early Spring - Teacher Survey
Sarah Wesley can create the Google Doc survey
Samantha Wegener will think about questions to ask
Goal - send prior to Week of Giving to get ideas of items needed
Committee Report – Senior Flowers – Chairs: Megan Kiefner/Erika Donohue
Winter sports Senior Flowers are completed
Items from the Floor
No new items from the floor
Other Business
Looking ahead:
2/14 – Valentines Day Teacher Appreciation
2/21 – Monthly grant meeting at Maury – assist teachers with completing grants
Meeting adjourned
The next Maury Boosters Board Meeting will be Monday Mar 4th, 2024 at 7 pm
Trinity Presbyterian, 1600 Colonial Avenue
(Volunteer to take minutes: Julie Walsh – Thank you!!)
Minutes Submitted by Ann Bockheim